Engage Game Nights preparation

Page documenting the preparatory meetings for the Engage Game Nights series.

2021 Sep 15 – Meeting

09:00 to 09:30 – Janis, Rachel, Fabio

• Discussions about the goals

2021 Oct 04 – Concept version 1

To foster the development of Intimacy, we could host a series of three weekly gatherings of 90-120 minutes, building on the two concepts presented above:

1. Playground: Participants are invited to play games that help reflect on, and develop capacity to collectively transform social and political structures, for example CommonsPoly or the Synergometer.
2. Emergence: Participants are invited to put in commons their very needs, prioritize the shared needs they want to address, and agree on collective actions to transform social and political structures. For this option, we should ideally have the same participants for the three gatherings.

In both cases, the group authority would act as a facilitator and resource person, and would not take part in the games or in the group discussions. Teams could run in parallel in Cavendish and online (easing interactions), or be composed of both people in Cavendish and online (fostering digital literacy), with times shared  to enable all participants to learn from the group insights, and share theirs.

2021 Oct 04 – Meeting

12:30 to 13:30 – Janis, Meghan, Sandra (Creges), Fabio

• mandate for public event
• align aging, how spaces evolve, with broader dialogue
• lot of people stopping by at the mall
• theme around the mall would be helpful
• scalibility -> use existing infrastructure, hearing different people histories around the mall - discrepancy between richness of visitors and manager’s focus on where people are seated
• defining health - contextual, posthumanist - maybe bring the question of what health means to the community?
• question of who will be outreached? traditional services ? governments ? link to affordable housing, services, Amazon move, etc.
• people respond to quotes ? how to locate themes?
• importance of building consensus
• one old path of institutions - some rules broken with some success - some forces work against democratization - hard online - also in medical care - discrepancy between expert and object
• methodologically how to get quotes? what link between the mall and health? relation to space - changing the place? map
• conversation starting with researchers moving to open ended questions as people move to the mall - some people are even terrified to enter the space because of the air quality for example
• elimination of illness - relook at fear of death, a topic? why antithetic to health?
• pick and add topics ? world café ? maybe as first session, then move to consensus and action?
• legislative theater for action, but requires resources and preparation —> maybe adapt to the rules of the mall with manager, municipality, medical organization, ...
• not same participants, more interests with incentives such as gift card
• university only recognizes communities as groups related to the university
• question of world café vs emergence: building collective identity beyond separate thematic groups? long term engagement ?
• even finding people to gather may be difficult - start at another end ? people however want to contribute, and
• itimacy - most related would be studio relationship -> know they can trust to create something together vs people all alike such as religious group
• example of emergence - balancing the oppenness, relatedness with planification
• involve elders - elements to acomplish with mandate -> one with end goal, one which does not
• the world café could also be used to relate all groups and keep a shared vision while keeping openness - with practical example helping structure
• do you understand the mall as a place for health, how ? maybe also with different stakeholders - part of an evolving initiative, series of processes
• have to integrate pieces of play?
• library/place to play? space in atrium but not usable as such - could be also to host a play night to host in the art hive + media spa

Closing

• Meghan: excited, new activities, interested in legislative theater
• Sandro: who to invite regarding geographical proximity, resources ethnoculturelles des ainés hosted dance for elders as another way to play
• Janis: UdeM living lab at CdN, do different phases, take a while for ideas to come in, Tue Wed Thu 12:00 to 17:00 at the mall, could be built on after dinner time, could begin - link to Naj, also to co-host
• Fabio: lot to reflect on, could start rapidly with monthly fix time to experiment with people

2021 Oct 18 – Concept version 2

On October 04, we agreed that the events should focus on the mall as a space to build health, gathering stories around the mall, helping develop a dialogue between the community and the authorities (mall manager, medical representatives, etc), addressing concrete issues such as air quality, as well as philosophical questions such as death. Beyond Emergence and Playground dynamics, we discussed the use of a World Cafe or Open Forum Tech to allow participants to explore their themes. The model of Legislative theather also raised interest. We spoke about a regular event hosted in the mall and online.

We could build relatedness as a fractal: in a gathering, within a month (4 gatherings), within a trimester (12 gatherings).

	1. Listening	2. Agreeing	3. Mutualizing	4.  Acknowledging
Facilitation	Listening circles Open Space Tech or World Cafe	Emerging Change Voting	Cocreating, making Prototyping	Hot chair Playing
Topic	Nurturing our health at the mall: sharing stories	What common needs to preserve one’s health
Skills	Listening actively Sensing	Finding one’s place in the group Overcoming conflict	Building on complementarities Solving concrete challenges	Celebrating Belonging
TA concepts	Time structuring Stimulation (Okness)	Strokes Three Contracts	Ego states	Strokes

These could take place on Tuesdays, with following structure.

Time	Focus	Setting – Mall	Setting – Online	Activities	Resources
12:00		Space opens
13:50	Alignment	Facilitators join
14:00	Opening	All in round (beamer) + on screen (mall view)		– Welcoming – Agenda – Rules of play	Collaborative document
14:03	Introductions	All in round 1-2 breaths per person	On screen 1-2 breaths per person	– Name – Inside meteo (how I feel)	Visual of breath pace (4 sec inspire, 6 sec expire)
14:10	Activity	...	...
15:15	Cristallization	All in round (beamer) + on screen (mall view)		– What I give/take today
15:30	End	Facilitators debrief
17:00		Space closes

2021 Oct 18 – Meeting

12:30 to 13:30 – Janis, Meghan, Sandra, Fabio

• mall manager - no use out of space (only 3 people), can offer a bigger space, or after the mall closes - furniture 4x4 tables
• first part with game nights with the aim to build relationships - Janis met Michal at IASC workshop - sand play - game prototyping - exhibit to share - nice for Winter - to open to more intentional activities
• idea of board game Pandemic and online games from Ncase and Molle Industria
• TAG game lab
• ways to explore what else could be done in the mall?
• bringing some ethnography ? ethics? not needed if part of art Hives activities, otherwise SPF  submission can be done well
• political role of mall? design to prevent political organizing - politics in barber shops, beauty salons, ...?  article from Meghan discussing with students - mall in Scarborough
• third-space - not apolitical but open, about hosting, facilitating - multiple ways to be political
• discussion of US first woman speaking for art-therapy - benefits vs inconvenients
• bringing representatives
• creation-as-research / participatory action research
• https://ncase.me/ https://www.molleindustria.org/
• 1-minute cell-films about game experience? no need for research submission - proposed repository to upload contents
• frame-by-frame animation which can be both playful and teach how to use the phone differently? - check phones available / equipment available in the lab
• timeframe ? holidays in December - February ? start with games now? challenge of space ? event after-hours like 17:30? otherwise another place? library nearby?
• online event to start playing and discussing games ? starting event about games with Naj / Fabio in December?
• short presentation on fractal cycle
• Wednesday at 17:00 - From November online - From February in the Mall

Brainstorm stakeholders and how it builds on the games - who plays - what game

2021 Nov 01 – Concept version 3

On October 18, we agreed to start with online events from December 2021, to hybrid event taking place online and at the mall end January 2022. These would take place on Wednesday at 17:00, as we could organize more freely as the mall is closed.

We would host game nighs to build relationships and community, and move to monthly cycles as presented in version 2.

01.12	08.12	15.12	22.12	29.12	05.01	12.01	19.01	26.01	02.02	09.02	16 .02	23.02	30.02	...
Online									Mall + online
Game night	Game night	Game night	Game night	Game night	Game night	Game night	Game night	Game night	Game night	Circle 1 Listen, Agree, Mutualize, Acknowledge				Game night

2021 Nov 01 – Meeting

11:30 to 12:30 – Janis, Fabio

• Start at the end of January / early February
• The launch event to introduce games by Naj and Fabio was finally abandoned.
• discussion on creative writing mentioned by participants - confusion about relation with current activity - same people coming forwards - leave all open ? expectation to include creative tools / skill share from people usually not forward
• game as a method vs outcome ?
• differentiation between ELL activities: mall / health / build collective action ?
• for example creative writing yes, as a way for collective action
• cascading - sharing the tools - going to communities - not one monument
• balance between openness and deeper engagement with smaller, partly closed group to have political lever and build stronger relationship —> idea of cycle where people can join for a month with related events - closed group may disicentive participation ?
• a closing event such as exhibition could help
• think about political definition - need support from Megan -> creation of a new art hive very political vs developing belonging beyond Activity time-structuring (Transactional Analysis), keeping the relation despite conflict to build authentic, spontaneous relationships (Intimacy in TA)
• today’s ELL is time-structured as Activity - awareness building, does not go into facilitating the next steps
• it's possible to play around with online piece, and let physical space evolve gradually, and have limited time
• examples of small spaces which significantly impacted civil rights groups
• art hive as a place to create, but when an event is organized, it can become more political, with more opposing opinions - how to relate to it
• question of time: online worked better before 17:00 or after 19:00
• public engagement —> people from the mall do not come to online activities and wait for the mall to reopen / other people joining online but further from the mall —> try to reach both groups with a first online activity, with Momo streaming from the mall – Wed 17 15:00-17:00
• points to discuss next time : ?
  • defining politics —> individual / collective reflexion ?
  • agree on shared goal
  • question of online participation / platform

2021 Dec 06 – Meeting

11:00 to 11:30 – Janis, Fabio

• Review of goals, event

2022 Jan 17 – Meeting

17:00 to 19:00 – Ming, Natali, Carly, Fabio

• Roundtable
  • Ming, drama therapy
  • Natali, visual therapy
  • Carly
  • Fabio
  • Brock to join
• Introduction of the project
• Open discussion
• To do
  • Get inputs from the community about time and interests
  • Get contacts from November event

2022 Jan 18 – RA meeting

11:00 to 13:00 – Ming, Natali, Carly, Brock, Naj, Janis, Rachel, Fabio et al.

• Fabio shortly presents the project and new team built, possibly two more weeks to adjust before launch of activities
• Carly shares some inputs from 5 seniors from the Circle of Care, saying they would be interested in games with art such as drawing, games that encourage exercise and movement and creative writing such as poetry, and an activity around 14:00 ideally.
• Janis reminds the political aspect of the games, that is to critically reflect on the role of the mall in relation to health. When at the mall, time would be 18:00 to have the space available.
• Naj recommends to build on the model she developed (see bibliography).
• Nataly mentions link to drama therapy with Ming.
• Sirin shares interest in participating.

2022 Jan 25 – Meeting

13:50 to 14:00 – Janis

2022 Jan 25 – Meeting

14:00 to 16:00 – Natali, Ming, Brock, Naj, Rachel, Janis, Fabio at https://meet.jit.si/engage-game-nights

Roudtable

• Brock – 2nd year humanities PhD design, psychology, - cocreating queer community using tech to facilitate emotion processing through the body - student representative for Technoculture, Arts and Games lab, interested in connecting both communities
• Natali – Monarch butterfly - relating to migration to equador, symbol of the soul, connection with art-therapy, Master just finished - previous major in international relations and psychology - interested in connexions between art-therapy, politics, play, exploring how to contribute
• Ming – 1st year drama therapy at Concordia and 1st semester in Art Hives - earl grey tea ? - knows how to play games online,
• Rachel – tiger, on scarf and chinese year, also have two cats - being fierce, bold, identify with colors but not diet, like how cats are laid back, take care of themselves, can take inspiration from resting more - art-therapist graduated 2018 from 2010 - involved in Art Hives since the early beginnings - play many roles on the team jill-of-all-trades - backgroud very eclectic, social, communication, psychology - interested in seing the connexion in everything, building links between - play is something teenages and adults do less, may become more bored, how to cultivate this, including danse, mouvement, theater, improvisations let us go outside of our comfort zones, ... helping a certain state of mindfulness, equalizer, labels don't matter, having an experience together
• Fabio
• Janis – song likes wait hall by david Gray, sad songs - live with a lot of difficult moments, but country where there is a lot - nature in general, white owl, raptors who have a lot of messages, why are we living here, not only tragety but also joy.
• Naj – coliflour that walks and talks, or walress ? cool and lazy, likes lady gray lighter and fruit - play to distract, to entertain mother (card games or backgammond) - play by getting on the toes of powerful people, talking, ...
• Momo – have been many animals elephant because suffer of allergies, makes a lot of noise – like the esthetics colors of black and white cow, chicken, rabbit - not a game person, like the idea of non-competitive games, and dance alone

Update on aim

• focus: Reviving the Community Role of the Mall
• four meetings on February 1, 8, 15, 22, possibly from 14:30 to 16:00 as other activities
• deliverable: 4-page field note for March 12
• General goals of activities:
  • Completing ELL deliverables (toolkits for replication and scaling of the model; research interviews about inspiring autonomous community initiatives in public settings).
  • Orienting community members towards creating the community solutions that they need, in collaboration with other community members, using existing public settings.
  • Preparing the ground for future community-defined evidence research.
• General functioning of the series:
  • Each group is to have open-ended public discussion about their area of focus, seeking to understand it from multiple points of view, considering cultural, arts-based, intergenerational elements, etc.
  • Hands-on activities are not necessary but can provide the context for gathering and discussing (ex. making art, playing games, using technology etc.).
  • Make sure every team member in your workgroup contributes, there can be specific roles given to team members less inclined to facilitation, such as note taking and compiling a list of references.
  • Important to make space for discussing what is challenging, frustrating alongside what is working well and stories of success. Learning how others overcame obstacles can be motivating and inspire action.
  • Considerations for accessibility and equity, diversity and inclusion in every aspect (terminology used, making space for every voice and diverging points of view, etc.). Bringing your full self to the process creates a sense of horizontality, this is not a service we are providing. Your own story is welcome at the table.
  • Being in the present and increasing tolerance to messy, emergent process. No one knows what the end result will look like exactly, we are discovering it together.
  • It’s ok if participants come and go. This is an open circle.
  • Remember to have fun, play, make it a pleasant and nurturing experience for yourself and each other!
  • IMPORTANT: make sure to build bridges between the different days, refer participants to the other parts of the series as relevant. Participants with active community projects or ideas to start a project of their own should be invited to attend Thursday group and be interviewed by the research team.
• Documentation:
  • One field note (please see handout) per workgroup documenting the entire 4-week process, to be produced in weeks 5-6 (see dates above).
  • Keep weekly team notes (objective, subjective, theoretical) to make the writing of your field note easier and more thoroughly documented.
  • Consider adding other forms of expression (artwork, photos, poetry, links to cellphilms, etc. from your group and with artist’s permission, to complement your field note)

Discussion

• question of audio recording
• two streams for ethics: research-based (Engage) with approval vs creating programmes (Art Hives) - safety net to collect information - purpose is not data collection but facilitating documentation
• process: what use of remaining 25 min?
• what to do next week?
• focus on facilitating activities, gaming aspect to serve the topic of the mall as a social infrastructure
• for now only online – not anytime soon back to the mall as Concordia would not insure the activities with elder population
• facilitation to have discussions emerge / invite participants to play to explore the role of the mall / question about play to start question ? / playgrounds
• festival culture vs fixture of everyday - more grasroots initiatives to the every - maybe use a model of the mall to transform it (re urban commons)
• ice breakers for ex. starting with turning off the video - participants say numbers having not to speak simultaneously
• reasons to go to the mall: socialize, walking in the warmth, shopping – no entertainment space thought for chidren without spending
• about the name: Reviving / Rewinding / Replaying / Restarting the Community / convivial (free food) Role of the Mall / play / playful – Playing with the role of the mall & community / making malls fun again – future memories / playing the convivial role of the mall
• bring back the history of the mall, not primarily for market - remembrances as kids vs today – ability to stay for long times vs economic interest
• arcades closed or only for gambling
• Intergenerational link to encourage elders to play with children – through schools? questions of rules, difficult partnership given the deadline – welcome children on the invitation
• public calls on Zoom as participants are used to it and it allows for breakout rooms (each group must record)
• question of promotion: activities presented together on Facebook, maybe one image with specific colour per event for the newsletter? easy to find and recognize

2022 Feb 08 – Coordination meeting

09:00 to 11:00 – Momo, Carmen, Diana, Melissa, Rachel, Janis, Fabio

• Check-in, 15 min
• Update on first week of online series, 40 min
• Creative Science Shop, 10 min
• Update on the Arts Therapies Public Practices Roundtables, 5 min
• Organizing an ELL culminating un-conference, 30 min